Request for Technology Quote Process
Should you have any questions or concerns with the instructions, please notify the Technology Service Center for assistance.
Request for Technology Quote Process General Information
- The following process is to obtain a quote for a technology product.
- Please be advised that a quote is NOT an approval for purchase. Only the VPIT can approve technology purchases.
- This quote process may be subject to a cybersecurity review before approval. It can be denied based on risk that the college is not willing to accept.
Any purchase of technology equipment must not contain any parts from federally banned companies. Those companies are:
Huawei Technologies Company
ZTE Corporation
Hytera Communications Corporation
Hangzhou Hikvision Digital Technology Company
Dahua Technology Company
The following companies have been vetted as not containing parts from banned companies.
Dell Technologies
Hewlett-Packard – printers only
Apple Inc.
DZS Technologies (Zhone)
Step 1
Place a call to the Technology Service Center (TSC) to obtain a technology quote. It is suggested that the TSC portal be used for this. https://howardcc.cherwellondemand.com/CherwellPortal/FSmyHelpDesk?_=566f627f pick the Faculty/Staff Offices option.
Provide what is to be purchased and any specifications that we need. For example, laptop with17 inch screen and the ability to rotate the screen or any other features you desire.
Retain your service ticket number for further reference.
Step 2
If the cybersecurity process does not deny the request it will then be acted upon by the I.T. group and a quote will be obtained.
Step 3
Once the quote is obtained the requestor will be given further information as to how to put in the purchase requisition and the call ticket closed. For example:
The Colleague Vendor ID for VENDOR IS XXX
Include VPIT Linda Wu as a required approver.
In Printed Comments, include: Quote #
In Comments:
Specify delivery to CL-119 (IT Office - for inventory and set-up)
Provide name, phone number and room number of the employee who will receive the item(s).
- Request the finance office to email the PO to XXXX@VENDOR.COM
Step 4
Forward the attached quote & PR number to Christina Sparacino in Finance csparacino@howardcc.edu
Please copy VPIT Linda Wu lwu@howardcc.edu & Melissa Paper-Garthoff mpaperfgarthoff@howardcc.edu
Please include answers to the following questions in the body of your email.
Is this a replacement purchase, renewal, or something entirely new? If it is a replacement, is the item being replaced broken & not reparable per IT’s evaluation? Is it critical to the operations of the area?